Complete manual entry
Capture supported expenses without an AI provider.
Expenses and Finance Inbox
Capture an expense manually and keep the next money action clear.
Use Finance Inbox to capture, verify, submit and follow supported site expenses without requiring AI or creating another accounting ledger.
The evidence gap
An amount is difficult to approve when its site and source are elsewhere.
Expense evidence, vendor context and the approval decision often become separated. Finance then reconstructs the record before it can review it.
A clear path from capture to responsible action.
Each step keeps the record, its context and the next responsibility visible.
- 01
Capture
Enter the supported expense fields manually and attach available evidence.
- 02
Verify
Check money, site, vendor, due date and supporting source.
- 03
Submit
Move the valid expense into the existing approval path.
- 04
Follow status
Keep approval and supported payment state visible in Finance Inbox.
What expense management covers.
Focused capabilities for the complete workflow, described within their supported operating boundaries.
Supporting evidence
Keep private source documents beside the expense workflow.
Site and vendor context
Retain the operational context used for review.
Approval status
Show the current supported decision state clearly.
One money surface
Finance Inbox keeps expense action and approval state together.
The approved current screens show expenses, approvals, payments due and vendors plus the canonical decision queue.
- Manual path stays complete
- Evidence stays reviewable
- No second ledger
A useful record has a responsible next person.
The feature supports the handoff without blurring who records, reviews or receives the information.
Supervisor
Capture the supported site expense and evidence.
Accountant
Verify, submit and follow expense state.
Owner or Admin
Review the permitted money decision with its context.
Operational finance
Finance Inbox is not accounting software or subscription billing.
NIYAM organises supported project expense work. Tax accounting, bank execution and complete reconciliation remain outside this promise.
- Money-changing actions require confirmation
- Approval follows permissions
- Manual entry remains available
Questions about expense management.
Straight answers about scope, review and responsibility.
Can expenses be entered without AI?
Yes. Manual entry is the complete default path and remains available when assisted providers are not configured.
Can evidence be reviewed with the expense?
Supported source documents and project context stay available to authorised reviewers.
Is Finance Inbox an accounting ledger?
No. It is the daily operational money surface over the existing expense, approval, vendor and payment records.